Submitting Motions to the AHS AGM
Please note the deadline for motions is the 21st of February, 2016. Motions should be submitted by emailing firstname.lastname@example.org with the Subject line “Motion 2016”
Motions should be structured in a way that makes your desired change easy to understand for the Caucus (the AHS’ voting body). You can use any format you like, but the following structure has been useful in the past.
This section should be factually justified, rather than subjective opinion.
For example, “The majority of AHS members are located in the south of England” or “The AHS constitution states…” Make sure you do read the constitution before you write your motion.
This section is to state your thoughts on the stance the AHS should take, e.g. “It is a clear duty of the AHS to lobby against the banning of speakers by universities on the grounds of potential offense caused”.
Here you set out your proposed action, e.g. “Institute a fundraising campaign, with the aim of paying for a BHA employee to share some of the AHS’ administrative work”; “Begin a campaign to lobby problematic students unions”.
If you are proposing a change which affects the constitution, please make sure you specify exactly what the change in wording will be. Please include as much information as you feel is necessary, as well as references and weblinks if appropriate.
Amendments to any submitted motion will be accepted up until the 4th of March, and can be structured similarly. Please make sure to reference the original motion, and include what changes you wish to make to it in your “resolves” section.
Motion to make “Head of Membership” an AHS Executive position
AHS Member societies are the reason the AHS exists and the source of almost all of our future officers and exec.
The AHS exec’s work covers not only their roles as designated in the constitution but also decision making, events planning and general AHS admin (form making, etc.)
Currently there are three exec officers: President, Treasurer and Secretary.
Bringing membership onto the exec helps situate AHS members more centrally to the organisational structure of the AHS. This is vital to make sure that events and initiatives reflect our members interests and concerns.
It will help ease work-pressure on the existing exec members.
To add “5.1.4 The Head of Membership who shall be the chief officer for administration of member societies of the AHS and be responsible for making sure exec actions reflect AHS member needs and interests.” To the constitution
To add “5.5 In the event of a tied vote between exec officers, the President shall have the deciding vote”
Motion Proposed By: Caitlin Greenwood
Motion Seconded By: Richard Acton
Standing Orders 2016
- Where conflict arises between these Standing Orders and the Constitution of the AHS then the Constitution takes precedence.
Submission of Motions
- All motions submitted in writing and in full one month prior to the General Meeting shall be included as business except as follows:
- Motions to amend the constitution should be submitted with a minimum of eight weeks’ notice.
- Motions to be discussed at a General Meeting that do not aim to amend the constitution may be submitted with two weeks’ notice at the discretion of the Chair.
- Procedural Motions concerning the running or direction of the General Meeting may be submitted at any time at the discretion of the Chair.
- Motions shall be submitted in the format as advised by the Executive.
- Motions included for business at a General Meeting shall be distributed to the Caucus a minimum of two weeks prior to the meeting.
- Motions may also be submitted on the day, at the discretion of the Caucus.
Speaking and Debating
- Speakers shall be invited at the discretion of the Chair with:
- Eligible attendees indicating their desire to speak by show of hand.
- Due consideration being shown to all points of view.
- All speakers shall be limited to a maximum of 5 minutes.
- Debates on any motion shall be limited to 30 minutes.
Candidates and Manifestos
- Manifestos from electoral candidates shall be allowed and shall be distributed to the Caucus no later than one week ahead of the General Meeting.
- Candidates wishing to run on the day shall be allowed at the discretion of the Caucus.
Elections and Voting
- All votes, including elections, shall be determined by Alternative Vote system except where explicitly stated.
- Voters are to rank candidates 1-10 (or as appropriate) by preference, RON (re-open nominations) is considered a candidate for this purpose
- If the vote for one candidate equals or exceeds the votes for all other candidates combined (outright majority) that candidate shall be declared elected
- If not, the returning officer shall exclude together the two or more candidates with the least votes if the total vote of such two or more candidates does not exceed the vote of the candidate next above, otherwise he/she shall exclude the candidate having the fewest votes This process shall be continued until the vote for some one candidate exceeds or equals the votes for all other continuing candidates combined, and that candidate shall then be declared elected
- Any paper on which no further preference is marked shall be set aside as non-transferable and the total of such papers shall be recorded.
- All votes shall be conducted in public except as follows:
- Elections for personnel shall be conducted in secret.
- Votes on motions where an appropriate procedural motion has been passed shall be carried out in secret.
- A show of hands with closed eyes may be considered “secret” at the direction of the Caucus at the discretion of the Chair or Returning Officer.
- The Returning Officer should be a non-voting attendee of the General Meeting and shall have the following responsibilities:
- To regulate and process the election of candidates to the Executive.
- To determine the method of collecting votes.
- To inform the Chair of the results of the elections.
- The President need not cede the Chair to the Returning Officer unless they are running for election. If the chair is ceded then the President retains their casting vote.